With parts the software answers two different questions: what is on the shelf and what has been ordered for a specific repair. These are two sections — "Parts stock" and "Parts orders" — and they work together.
Item and quantity
An item is a part in a branch: name, supplier, purchase and selling price, minimum stock. A new item is created with the "Add a part to stock" button together with its first delivery. The quantity is not edited by hand — it is the sum of movements, and the item card shows the history of every movement.
Above the list are filter counters "in stock", "running low", "out of stock" and the value of parts on the shelf.
Record a movement
On the item card, on the right, is "Record a movement":
- Receipt — how many arrived, the purchase price and the supplier (pick from the list or type a new one).
- Write off — faulty, lost, returned to the supplier; a reason is required.
- Stock count — enter what is actually there, the difference becomes a movement.
A part into a repair — as an estimate line
A part goes into a repair not from the stock screen but from the job's estimate: a new line "from stock" offers the parts the job's branch has, fills in the name and selling price and reduces the quantity. Change the quantity and the difference is returned or taken; remove the line and the part goes back into stock.
Minimum stock
On the item form, on the left, is "Minimum stock". Once the quantity reaches it, the item is under "running low" and highlighted in yellow. Empty means not tracked.
Suppliers
"Work → Suppliers" is a directory: name, contact, phone, email. A brand (the "Brands" list) can have a parts supplier — parts orders for devices of that brand go to it. Type a new supplier into the receiving form and it is added to the directory automatically.
Parts orders
When a part is missing, an order is created right on the job card and stays tied to it. All orders are gathered in "Parts orders" — the workplace of whoever does the buying: counters "waiting for a part / received / all orders", search, and an email to the supplier straight from the row (the brand's supplier address is filled in, other suppliers' emails are suggested).
The part has come — "Arrived". A form opens: "Receive into stock" (a new item named after the order, or a delivery to an existing one) or "Just mark as received". The order then links to the stock item, and in the estimate the part can be picked "from stock".
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